This article was originally written in Spanish. Your browser can translate it automatically.
What technical and legal requirements are key in proctoring?
In the era of online education and assessment, it is essential to understand the technical and legal requirements for implementing an effective and robust proctoring system. From choosing the right platform to complying with privacy regulations, these elements are key to ensuring the integrity of virtual exams.
Today, online education and assessment have become fundamental practices in educational institutions and companies worldwide. However, the adoption of these methods has also led to challenges related to the security and integrity of assessments in virtual environments.
In this context, the implementation of proctoring systems, which allow remote monitoring and supervision of participants, has become essential. But before embarking on this technology, it is crucial to understand the technical requirements and legal aspects that must be considered to ensure both the effectiveness and legality of these systems.
In this article, we will explain in detail the main aspects for a successful proctoring implementation.
What technical conditions must a proctoring system user have?
For the proctoring system to be efficient, in addition to the software aspects, it is necessary to meet certain technical requirements. These conditions may vary depending on the service provider and the specific type of exam or assessment to be conducted. However, there are certain general aspects that are usually required.
Stable internet connection
The student or educational institution, depending on where the exam takes place, must have a stable internet connection. In the case of Klarway, the data upload system was designed so that high bandwidth is not required.
Computer or notebook
It is necessary for the student to have a computer that meets the minimum requirements set by the proctoring provider. It is important that it is in good condition without programs or applications that prevent the proctoring from functioning correctly. In addition, it is key to consult the requirements of the contracted provider.
Webcam and microphone
It is a requirement that the entire student body has devices with functional webcams and microphones, so that the system can monitor and record their environment during assessments.
Updated information
The educational institution must have sufficient information regarding the use of proctoring, allowed actions and improper behaviors during a virtual exam.
Likewise, it is recommended to consult with the specific proctoring provider to obtain a list of the provisions necessary for the implementation of the system and its proper functioning.
What legal framework needs to be considered?
Within the academic sphere, educational institutions, whether a school, college, university or any other educational center, handle a large amount of personal and sensitive information, such as student names, addresses, dates of birth, medical information, grades, among others.
Educational establishments also may in turn collect data from their staff, including teachers, administrators and support personnel. For this reason, it is important that the data of the entire educational community be managed securely and be protected against possible leaks or breaches.
In that respect, it is fundamental that the proctoring provider complies with personal data protection legislation established for the geographic region in which the educational institution is located.
Indeed, there is a regulation called RGPD, that is, the General Data Protection Regulation, which is a European Union law that came into force in May 2018. Its objective is to protect the privacy and personal data of EU citizens, establishing a legal framework for the collection, storage, processing and use of information. When a company that provides proctoring complies with RGPD, it is meeting high security standards, although, as we mentioned earlier, it is necessary to consider the legislation of the country where the institution originates.
In summary, compliance with regulations ensures that students' personal data is handled securely and is protected against possible breaches. This helps create a reliable learning environment, which is essential for the well-being of the community and the prestige of educational institutions.
This legal aspect often causes some doubts and concerns in institutions when deciding to use proctoring, however, it is vital to consider that the information requested about the student is often less than what they themselves expose on their networks or in other applications, and it may even be available somewhere in the cloud.
Final considerations
Ensuring a good teaching experience is essential to achieve successful education in all its forms. Therefore, Klarway's proctoring presents itself as the best option to promote academic integrity, accessing a superior learning process adapted to the demands of society.
In our organization, we not only comply with RGPD, but we also support institutions in the process of implementing the tool, offering a reliable solution, capable of enabling the implementation of online curricula suited to the needs of students.
Discover the Klarway experience! You can learn more in this article.
Share on your networks
Facebook
Twitter
LinkedIn
Subscribe to our newsletter
Subscribe to Educational Outlook
Join the Klarway community and receive technology and education trends directly in your inbox.